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Id: 36757 Age: 34
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Job type: Full time Available from: Anytime |
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1. HEAD OF BASE 01/01/2009 - Present Company: ACTION AGAINST HUNGER Country of work: Mozambique Region of work: Maputo City/place of work: Malakla Uper Nile- Southern Sudan Salary: Confidential Department: Charity, NGO's, Voluntary Workfield: Humanitarian Aid Responsibilities: • Responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic, human resource, administration and security procedures in ACF operational bases in South Sudan • Supervise logistic, finance and human resource issues within Upper Nile States programs to ensure efficient and optimal program implementation. REPRESENTATION/COORDINATION RESPONSIBILITIES • Represent ACF at the State level in coordination and under direct authority of the Head of Mission. • Participate in defining ACF positioning and programs in collaboration with the Head Of Mission and the relevant technical coordinators • Local authorities and partners representation • Leading the national and expatriate team HUMAN RESOURCE MANAGEMENT • Supervision of staff in terms of: recruitment, induction, job description, follow up, evaluation and promotion of positive team dynamics and motivation. • Responsible for following up on administration and HR issues with the respective coordinators and the field log/admin. • To ensure that all log/admin and technical program staff have issued contracts and job descriptions to their staff • To ensure the implementation of the staff regulation in the base as well as any applicable legislative acts. • To ensure that each disciplinary action is justified, compliant to the law, staff regulations and validated by the HR Coordinator FINANCIAL MANAGEMENT • Compilation of monthly treasury forecast for bases: Consolidation and validation of the treasury forecast of bases and provision of the information to the Finance Coordinator, • Responsible for financial authorization of the expenses done on the bases in compliance with the monthly treasury forecast as well as the Missions financial authorization policy. • Responsible for the checking the monthly cashbooks to ensure that items are charged to correct budgets (SAGA); assist with the update of SAGA when necessary; conducting cash counts once per month per base. LOGISTICS & PROCUREMENT • Responsible for following up on logistic issues with the Logistics Coordinator. • Assist in ensuring that correct logistical procedures are being followed by the log/admin (in accordance with donor requirements and ACF Kit-Log) • Supply chain management in cooperation with base log/admin • Base rehabilitation and maintenance in cooperation with base log/admins • Monitor the planning, construction, rehabilitation and maintenance of all the structures related to the functioning of bases (programmes, office, guest-house, warehouse…) in line with the respective budgets SECURITY MANAGEMENT • In charge of the information collection and context analysis in collaboration and under the authority of the HoM • Compilation of base security plans and update at least every 3 months. • Involved in the formation and updating of the communication handbook, movement handbook, Security Guidelines for Mobile Teams and National Security Guidelines. • Follow-up on and responsible for the implementation of the security rules and procedures on bases. • Management of security incidents, hibernation, evacuation and medical evacuation in collaboration and under the authority of the HoM. Recommandations: Whenever Required Acheivements: • Re-establish good relations with the Government and Program Partners • Finalize, with success, legal matters concerning staff and service providers • Coordinate the closing programs • Design and implement the exit strategy of the all program Bonuses: Expat Contract 2. Finance and Admin Manager 05/01/2007 - 15/01/2008 Company: TROCAIRE IRELAND - Southern Africa Regional Office-Maputo, Mozambique Country of work: Mozambique Region of work: Maputo City/place of work: Maputo Salary: Confidential Department: Charity, NGO's, Voluntary Workfield: HUMANITARIAN Responsibilities: HUMAN RESOURCES AND ADMIN • Assists in design and updating of job descriptions for all positions in the office. • Ensuring the international staff has valid papers and work permits. • Provides orientation for new staff and visitors. • In consultation with RM develop and implement a training program for staff in regional office • Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitate discussion of performance and career options with regional staff. • Consultation with staff on the current internal administrative system, review and advise on improvements • Responsible for managing the receptionist, driver/procurement officer, guards and cleaner and indicated staff when recruited • Maintenance of current and complete files of all staff including valid contracts and copies of essential documents • Calculation and payment of salaries, Government taxes and relevant authority taxes. • Assisting the RM in updating the HR manual as needed • Propose staff policies and procedures to be included in the HR manual • Assists in design and updating of job descriptions for all positions in the office. • Ensuring the international staff has valid papers and work permits. • Provides orientation for new staff and visitors. FINANCE • Ensures that all policies and procedures are in compliance with Trócaire and funding source policies, procedures and requirements. • Manages the finances to ensure the financial reporting requirements and deadlines specified by Trócaire SARO and Head office in Maynooth are met. • In collaboration with HQ, identifies requirements for and develops reporting formats and management tools to assist in the management of country operations and grant expenditures including tracking fund disbursements. • Ensures that monthly bank and cash reconciliations are completed on a timely basis and that final reconciliations are reviewed and signed off by the Regional Manager. • Closely monitors all financial activities and keeps the RM advised of all situations which have the potential for a negative impact on internal controls or financial performance. Recommandations: Whenever Required by the Employer Acheivements: • To set up the Southern Africa Regional Office • Coordinate the process of entry, working and residence of the Expats • Design and implement the HR Policies and Procedures Manual for Regional and Mozambique Country office 3. ADMINISTRATOR 01/07/2003 - 05/01/2007 Company: CONCERN WORLWIDE Country of work: Mozambique Region of work: Zambezia Salary: Confidential Department: Management Responsibilities: H.R. AND ADMIN • To set up Zambezia county programme, undertaking and legalizing all processes and establishing office basic needs • To do draft all service and personnel contracts per procedures and submit for review and approval to the CD • To budget and to manage department budget and ensure expenditures and within budget and in compliance with established financial standards • To oversee staff capacity building and development • To monitor assignment endings and availability of existing staff for upcoming projects • To oversee performance appraisals • To coordinate the preparation of vacancy announcements and monitor and review the preparation of job offers for successful candidates • To conduct and carry out all recruitment matters including reference checking and processing of contracts • To coordinate and checks compiling of Admin monthly financial reports • Health System manager • Oversees maintenance of office and residential facilities • To perform other related administrative duties, including finance LOGISTICS and TRANSPORT • To implement, supervise and direct CONCERN standard Logistics and Transports policies and procedures • To ensure policy and procedure compliance in all CONCERN sites and that current Program staff understands logistics and transports policies and procedures and the new staff are appropriately oriented; • Supervise good use of equipment • To budget and to manage department budget and ensure expenditures and within budget and in compliance with established financial standards • Ordering, purchasing and transport of items required by field projects, in accordance with Concern’s Logistic and financial procedures; • To provide overall management of the vehicle fleet, including maintenance, fuel and consumables monitoring and the management of drivers and insurance • To ensure that appropriate communications equipment is procured and installed to meet Concern’s operational and security requirements; • To ensure that CONCERN vehicles, communications equipment and drivers meet Concern’s safety and security standards; • Focal point for Emergency related issues • Member of Concern RDU (Rapid Deployment Unit) PROGRAMME MANAGEMENT • Acting Area Coordinator when absent for working or holidays purposes • Emergency Focal Point in Zambezia programme Acheivements: • To set up the program • To Recruit, Train and orient all new staff regarding to the Vision, Mission, Core Values of the organization and internal Policies and Procedures • To set up 2 logistical bases at very remote places • To expand the program, triple size, in 2 years 4. GENERAL HR/LOGISTICS ASSISTANT & HIV/AIDS AND HEALTH PROJECTS ADMINISTRATOR 01/07/2001 - 30/06/2003 Company: SAVE THE CHILDREN UK Country of work: Mozambique Region of work: Zambezia Salary: Confidential Department: Charity, NGO's, Voluntary Responsibilities: • To conduct and carry out recruitment matters including reference checking, processing of • contracts and maintenance of staffing tables • To draw and update HR staff database • To supervise all communication equipment and SC UK office and guest-houses furniture • Adm/Logistic supervision on the districts activities • Logistical support on providing emergency needs such as food, non-food item, WatSan • and shelter materials • To oversee all emergency communication equipment, such as VHF Radio, Satellite Phone, • GPS, Codan Radios, telephone, Motorola Radio, etc • To coordinate with suppliers and transport agents to assure goods are received in the • correct quantity and in good condition • To supervise logistics staff in their daily functions • Arrange and manage the necessary support facilities, such as warehouses, transport • contractors / fleet operators • To identify HR needs to emergencies and ensure that new staff are well oriented 5. ADMIN &FINANCE AND HR ASSISTANT 01/01/1999 - 30/06/2001 Company: LUSITÂNIA MOZAMBIQUE Country of work: Mozambique Region of work: Maputo Salary: Confidential Department: Accountancy & Auditing Responsibilities: • Provide and manage all Admin needs • Issuing and managing contracts of staff (more than 100 employees) • Responsible for staff insurance and social welfare • Fleet management • Responsible for staff payroll and all taxes • Manage staff leave and end of contracts for casual labors |
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Studies: 2006 - ISPU - Instituto Superior Politécnico e Universitário , Zambézia • Law Degree, preparing a Master in Human Rights Courses, certificates & awards: TRAININGS ATTENDED: 1. DEALING WITH KIDNAPING AND ABDUCTION 2. Personal Security- Red R, Darfur 2009 • Personal security • Kidnapping and abduction 3. LOGISTICS/ PROCUREMENT 2008 – UGANDA • Procurement • Logistics and Admin • Security • Supply Chain 4. PRE-DEPARTURE TRAINING- ACF FRANCE, 2008 FRANCE • Logs& Admin • Procurement and Supply Chain • Storage • Equipment and fleet Management • Security • Managing national Employees • Stress management • HR Management 5. PERSONAL SAFETY & FIRST AID TRAINING – CENTURION UK, 2007- MOZAMBIQUE • First Aid Theory and Practical • Emergency bag • Abduction/Detention • Personal safety • Ballistic, reaction to fire • Vehicle movement and security • Mine awareness 6. FINANCE FOR NON-FINANCE MANAGERS, KFM CONSULTANTS, 2007 - ZIMBABWE • Accounting Principles • Budgets • Cash and Bank Management • Reporting 7. HUMANITARIAN PRINCIPLES AND PRACTICE – CWW/RDU-2006-MALAWI • To ensure the more effective implementation of humanitarian programmes by Concern and its partners • To ensure a better understanding of the internal and external contexts within which humanitarian programmes – preparedness, mitigation and response - are delivered • Through establishing a common understanding of the principles and practice underpinning humanitarian action • 4Ps 8. DISASTER REDUCTION MGT. PLAN–S. B.S. AND UNIV. OF JHB, 2006- SOUTH AFRICA • To develop an understanding of the basic concepts of disaster planning, and an understanding of the difference between plans and processes • The purpose of planning • To develop disaster plans and to understand various levels of plans • Understand the role of disaster management in planning 6. DISASTER RISK REDUCTION - CWW, 2006 MAPUTO, MOZAMBIQUE • To understand CWW approach to Emergencies • Concern’s Approach to DRR 7. The Sphere Project – 2006 Zambezia- Sponsored by Oxfam and SCUK The Sphere Project – 2004 Zambezia – Sponsored by WVI and SCUK The Sphere Project (Within Humanit. P. Practice, Malawi Workshop, CWW) • Humanitarian Charter • Minimum Standards in Disaster Response • The Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief • Other Legal Instruments underpinning the Sphere Handbook 8. HR MANAGEMENT, C4L, 2004, NELSPRUIT- R. SOUTH AFRICA • General Staff Management • Staff Motivation Strategies • Copying with Stress • Staff Performance Review 9) Intensive English –International House, 2004 Durban- R. South Africa 10) Programme Participants Protection Policy (4Ps) – 2005 Zambezia 11) Theatre for Development - 2003 Maputo 12) HIV/AIDS and Development – 2003 Zambezia 13) Project Design and Management – 2003 Zambézia 14) Defensive Driving – Save the Children UK, Zambezia 15) Developments in Africa (Speeches) – 2006, City Hall, Wuppertal-Germany 16) Finance Management Multiple Donors (induction) – 2007 Nairobi-Kenya |
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Languages: English: Reading advanced, Speaking advanced, Writing advanced Arabic: Reading begginer, Speaking begginer, Writing begginer Portuguese: Reading advanced, Speaking advanced, Writing advanced Spanish: Reading begginer, Speaking medium, Writing medium Pc knowledge: Advanced Other skills, experiences or observations: COMPETENCIES • Ability to conduct independent research and analysis, identify issues and recommend solutions • Planning and organizing - Ability to establish priorities and to plan, coordinate and monitor own work plan and those under my supervision • Good organizational and management skills • Good problem solving, interpersonal and negotiation skills • Cross-cultural sensitivity, flexible worldview, emotional maturity • Ability to work in and contribute to team building environment • Able to work independently and good organisational, planning and management skills • Experience managing a large and diverse staff • Good IT skills • Stress management and conflict resolution • Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity |
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